Here is a comprehensive repository of essential guidelines, regulations, and protocols governing procurement activities at ODU. From federal and state laws to internal policies, this invaluable resource ensures transparency, compliance, and fair practices, fostering a trusted and accountable procurement environment for all stakeholders involved.
Old Dominion University's procurement department is dedicated to empowering the university's mission through efficient and strategic purchasing practices. Our experienced team ensures seamless procurement processes, cost savings, and sustainable supplier relationships, enabling ODU to thrive academically and operationally.
- Aramark Catering Procedures
- Authorization to Pay Procedure & Form (PA01 Form)
- CAPP Table of Contents (virginia.gov)
- Construction and Professional Services Manual
- Emergency Procurement Policy
- ETF Process Guidelines
- Liquidation Procedure and Form
- Mandatory Use of Contracts Policy
- National Institute of Government Procurement Code of Ethics
- Printing Services Procedure
- Printing Specification Form
- Procurement Manual
- Public-Private Education Act Guidelines
- Purchasing Manual for Institutions of Higher Education and their Vendors
- Small Purchase Guidelines
- SBITA Reporting Guidelines
- Summary Billing Receiving Procedure
- Toll Procedure
- University Policy 1002: Code of Ethics
- Vehicles / Rolling Stock / Motorized Equipment
- 6-700 - General Travel and Travel Planning Information (revised May, 2024)
- 6-701 - Travel Terms and Definitions (revised April, 2018)
- 6-702 - Traveler's Checklist for Overnight Travel (revised April, 2018)
- 6-703 - Travel Expenditure Sub-Object Codes (revised April, 2018)
- 6-704 - Common Travel Reimbursement Errors (revised April, 2018)
- 6-705 - Lodging/Accommodation Guidelines (revised July, 2022)
- 6-706 - M&IE Per Diem and Lodging Guidelines (revised May, 2024)
- 6-707 - Exceptions to the Meals and Lodging Guidelines (revised July, 2022)
- 6-708 - Reimbursable Meal Limits (revised May, 2024)
- 6-709 - Meals (overnight) (revised April, 2018)
- 6-710 - Meals (non-travel related) (revised April, 2018)
- 6-711 - Conference - Registration Fees (revised April, 2018)
- 6-712 - Use of Personal Vehicles (revised May, 2024)
- 6-713 - Use of Rental Vehicles (revised May, 2024)
- 6-714 - Travel Outside the United States (revised May, 2024)
- 6-715 - Other/Miscellaneous Expenses (revised April, 2018)
- 6-716 - Non-Reimbursable Expenses (revised April, 2018)
- 6-717 - Travel Credits (revised April, 2018)
- 6-718 - Travel Advances - Employees (revised April, 2020)
- 6-719 - Travel Advances - Students (revised April, 2020)
- 6-720 - Travel Vouchers - General Information (revised April, 2018)
- 6-721 - Travel Vouchers - Completing Travel Reimbursements (revised April, 2020)
- 6-722 - Travel Vouchers - Submitting Travel Reimbursements (revised May, 2024)
- 6-725 - Travel - Public Carriers (revised April, 2019)
- 6-730 - Corporate Travel Card (revised May, 2024)
- 6-735 - Completing Non-Employee Travel Reimbursements (effective March, 2020)
- 6-775 - Meals - Student Academic & Student Club Functions (revised May, 2024)
- 6-085 - Department Receiving Report Procedure (revised April, 2020)
- 6-800 - Proper Invoice - Data Elements and Format (revised April, 2020)
- 6-813 - Procedure for Processing Prepayments (revised May, 2024)
- 6-820 - Departmental Change Fund Policy and Procedures (revised April, 2020)
- 6-810 - Petty Cash and Small Business Expense Procedures (revised April, 2020)
- 6-811 - Departmental Petty Cash Fund Policy and Procedures (revised May, 2024)
- 6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund (revised April, 2018)
- 4-531 - USTORE/UPAY Deposits and Adjustments (revised March, 2021)
- 4-901 - Requesting Departmental Billing (revised April, 2019)
- 4-902 - Departmental Guide for Receipting and Transmitting Funds (revised April, 2021)
- 3-800 - Fixed Asset Management (revised May, 2018)
- 3-901 - Post Grant Award (revised February, 2018)
- Aramark Catering Procedures
- Authorization to Pay Procedure & Form (PA01 Form)
- CAPP Table of Contents (virginia.gov)
- Construction and Professional Services Manual
- Emergency Procurement Policy
- ETF Process Guidelines
- Liquidation Procedure and Form
- Mandatory Use of Contracts Policy
- National Institute of Government Procurement Code of Ethics
- Printing Services Procedure
- Printing Specification Form
- Procurement Manual
- Public-Private Education Act Guidelines
- Purchasing Manual for Institutions of Higher Education and their Vendors
- Small Purchase Guidelines
- SBITA Reporting Guidelines
- Summary Billing Receiving Procedure
- Toll Procedure
- University Policy 1002: Code of Ethics
- Vehicles / Rolling Stock / Motorized Equipment
- 6-700 - General Travel and Travel Planning Information (revised May, 2024)
- 6-701 - Travel Terms and Definitions (revised April, 2018)
- 6-702 - Traveler's Checklist for Overnight Travel (revised April, 2018)
- 6-703 - Travel Expenditure Sub-Object Codes (revised April, 2018)
- 6-704 - Common Travel Reimbursement Errors (revised April, 2018)
- 6-705 - Lodging/Accommodation Guidelines (revised July, 2022)
- 6-706 - M&IE Per Diem and Lodging Guidelines (revised May, 2024)
- 6-707 - Exceptions to the Meals and Lodging Guidelines (revised July, 2022)
- 6-708 - Reimbursable Meal Limits (revised May, 2024)
- 6-709 - Meals (overnight) (revised April, 2018)
- 6-710 - Meals (non-travel related) (revised April, 2018)
- 6-711 - Conference - Registration Fees (revised April, 2018)
- 6-712 - Use of Personal Vehicles (revised May, 2024)
- 6-713 - Use of Rental Vehicles (revised May, 2024)
- 6-714 - Travel Outside the United States (revised May, 2024)
- 6-715 - Other/Miscellaneous Expenses (revised April, 2018)
- 6-716 - Non-Reimbursable Expenses (revised April, 2018)
- 6-717 - Travel Credits (revised April, 2018)
- 6-718 - Travel Advances - Employees (revised April, 2020)
- 6-719 - Travel Advances - Students (revised April, 2020)
- 6-720 - Travel Vouchers - General Information (revised April, 2018)
- 6-721 - Travel Vouchers - Completing Travel Reimbursements (revised April, 2020)
- 6-722 - Travel Vouchers - Submitting Travel Reimbursements (revised May, 2024)
- 6-725 - Travel - Public Carriers (revised April, 2019)
- 6-730 - Corporate Travel Card (revised May, 2024)
- 6-735 - Completing Non-Employee Travel Reimbursements (effective March, 2020)
- 6-775 - Meals - Student Academic & Student Club Functions (revised May, 2024)
- 6-085 - Department Receiving Report Procedure (revised April, 2020)
- 6-800 - Proper Invoice - Data Elements and Format (revised April, 2020)
- 6-813 - Procedure for Processing Prepayments (revised May, 2024)
- 6-820 - Departmental Change Fund Policy and Procedures (revised April, 2020)
- 6-810 - Petty Cash and Small Business Expense Procedures (revised April, 2020)
- 6-811 - Departmental Petty Cash Fund Policy and Procedures (revised May, 2024)
- 6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund (revised April, 2018)
- 4-531 - USTORE/UPAY Deposits and Adjustments (revised March, 2021)
- 4-901 - Requesting Departmental Billing (revised April, 2019)
- 4-902 - Departmental Guide for Receipting and Transmitting Funds (revised April, 2021)
- 3-800 - Fixed Asset Management (revised May, 2018)
- 3-901 - Post Grant Award (revised February, 2018)
Executive Order 35
Governor Northam signed EO35 (Advancing Equity for Virginia's Small, Women-owned, Minority-owned, and Service Disabled Veteran-Owned Businesses.) As a helpful tool, we have provided the Executive Order 35 Aid to help locate SWaM and Cooperative Contract vendors.
